Personal Executive Assistant to UHNW Executive / in Miami, Florida
JOB REFERENCE NUMBER: 1466
POSTED ON Feb 29, 2024 — Executive Personal Assistant BY POCKETBOOK AGENCY
We are currently seeking a Personal Executive Assistant for our client a UHNW executive is Miami, FL. This role is about 55% PA and 45% EA-related responsibilities. Ideal candidates will have at least four years in a similar position and be comfortable working a hybrid schedule. We are looking for someone who is proactive, attentive, personable, and professional. A high level of confidentiality is needed for this position. Looking to hire ASAP!
Responsibilities:
$115-150k DOE, benefits, PTO, and other perks
Schedule:
Standard hours with flexible as needed Monday - Friday, Hybrid.
Location:
Miami, FL
Responsibilities:
- Manage information flow in a timely and accurate manner in a fast-paced environment
- Make travel and accommodation arrangements for the Principal and his family
- Oversee management of Florida residential property, including coordination with and on-site monitoring of third-party vendors and service providers
- Plan and coordinate personal events and organize personal commitments, including medical appointments, trainers, dining reservations, catering services, etc.
- Run errands as necessary, including grocery shopping, dry cleaning, posting of mail and coordination with delivery services
- Manage the Principal’s calendar and set up professional and private meetings, which will often involve multiple time zones
- Act as the point of contact among the Principal’s employees, clients, and other external partners
- Work on a variety of time-sensitive projects for the Principal and his family office
- Track daily expenses and prepare weekly, monthly, and/or quarterly reports
- Format information for internal and external communication – memos, emails, presentations, reports
- Organize and maintain online filing systems
- Perform additional tasks as may be required from time to time
- Must have at least 4+ years of experience in a similar position supporting an UHNWI, family, or high level executive
- Must be able to pass an in-depth background check and provide excellent references
- Must have a reliable form of transportation and valid driver's license
- Must be able to work in a fast placed environment
- Must be comfortable running errands and executing all other PA responsibilities
$115-150k DOE, benefits, PTO, and other perks
Schedule:
Standard hours with flexible as needed Monday - Friday, Hybrid.
Location:
Miami, FL