Executive Assistant to Partner – Real Estate Investment Firm / in Westlake Village, California

Our client is seeking a highly experienced Executive Assistant to support the Partner of their reputable real estate private equity firm in Westlake Village, just outside of LA. The ideal candidate will possess a strong understanding of confidentiality, maintain excellent boundaries, and exhibit the professionalism expected in handling all matters. The successful candidate will play a crucial role in ensuring the partner's day-to-day operations run smoothly, managing communication, and handling various administrative tasks. This is a hybrid position, you will sit 3 days in office and work from home for the remaining 2 days. The office culture is positive, inclusive, and has a ‘no jerks policy’.

Responsibilities: 

• Calendar Management: Efficiently manage the partner's calendar, scheduling appointments, meetings, and events. Prioritize and coordinate meetings, ensuring timely attendance and preparation.

• Communication: Act as a liaison between the partner and internal/external stakeholders. Read and manage all emails, including internal communications, ensuring the highest level of confidentiality.

• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and transportation. Prepare detailed itineraries and ensure travel plans align with business priorities.

• Document Management: Assist in preparing and editing documents, reports, and presentations. Maintain an organized filing system for important documents and records.

• Meeting Support: Prepare meeting agendas, materials, and take minutes as needed. Efficiently manage action items to ensure tasks are completed in a timely manner. Coordinate logistics for internal and external meetings.

• Expense Management: Track and manage expense reports, ensuring accuracy and compliance with company policies.

• Special Projects: Support the partner in various special projects and initiatives. Some support in personal matters and family tasks that can be addressed from the office during the workday 

Requirements:

• Minimum 10 years of relevant experience, with exposure to UHNW individuals.

• Strong communication skills and experience interacting with investors and their Executive Assistants.

• Comfortable with professional communication and managing confidential information.

• Demonstrated ability to maintain good boundaries and uphold confidentiality.

• Familiarity with real estate investment or private equity is a plus.

Compensation and Benefits:

• Competitive salary in the range of $115,000 to $125,000.

• Outstanding benefits package, including 100% health insurance premiums for the employee and their families.

• Unlimited Paid Time Off (PTO) policy.

• Opportunities for personal and professional growth.

• Supportive culture focused on value addition and continuous improvement.