Executive Assistant to CEO of AI Startup / in Pasadena, California


JOB REFERENCE NUMBER: 1664

POSTED ON Jun 28, 2024 — Executive Assistant to CEO BY POCKETBOOK AGENCY

We are seeking a highly experienced Executive Assistant to support the CEO a startup AI company. This is a pivotal role that requires a proactive, results-driven individual who excels in a fast-paced, high-stakes environment. The ideal candidate will be a strong communicator, adept at managing complex schedules, and capable of navigating the intricacies of executive support.

Responsibilities:
  • Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Manage CEO’s schedule including fielding, planning, and coordinating meetings for the CEO and his staff on a weekly, monthly and annual basis.  Serve as a "gateway" to the office of the CEO.  Directly manage the CEO's calendar including sending invitations on his behalf. 
  • Own scheduling of routine executive team meetings and ad hoc events. 
  • Prioritize conflicting needs - uses judgment and discretion to determine urgency of issues. 
  • Arrange corporate travel and trip agendas.
  • Complete expense reports.
  • Provide a bridge for smooth communication between the CEO and employees; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Handle arrangements for CEO-hosted company social events, including event planning, meal reservations, etc. (often in partnership with People Team).
  • Serve as the CEO’s administrative liaison to Primer’s Board of Directors.  Assist board members with travel arrangements, lodging, and meal planning as needed. 
  • Assist with all CEO authorization and signature functions.
  • Provide support to exec team
Requirements:
  • 7-10 years of experience as an EA supporting CEOs with demanding schedules.
  • Exceptional organizational, multitasking, and time-management skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Must be an active listener, empathetic (high EQ).
  • Ability to adapt to changing priorities and work effectively in a hybrid work environment.
Location: Hybrid in Pasadena, CA.

Compensation and benefits: up to $125K DOE, great benefits, and stock options.
 

Go Back To Job List