Executive Assistant/Personal Assistant to Family Office / in Los Angeles, California
JOB REFERENCE NUMBER: 1764
POSTED ON Sep 19, 2024 — Executive Personal Assistant BY POCKETBOOK AGENCY
We are seeking a talented seasoned EA/PA to support our client a private family office in Santa Monica, CA. Ideal candidates will be energetic, self-starters, who are professional and personable. This is a hybrid position and flexibility after hours via phone or email is required. This is a great opportunity to join an exciting family office with a forward-thinking vision. Looking to hire asap!
Responsibilities:
- Notetaking for all meetings with superior follow-up and ability to identify action items and initiate next steps
- Coordinate and maintain high-volume scheduling for relevant meetings, events, appointments, speaking engagements, travel arrangements, etc
- Email management, including flagging essential messages for review
- Work closely with the CEO, Chief of Staff, and executive leadership to keep them informed of upcoming commitments and follow up as necessary
- Quickly schedule as well as set up internal and external meetings virtually, in person or via any other required format
- Uphold a high level of discretion and confidentiality
- Adapt and solve any conflicts or blockers quickly and effectively
- Collaborate across multiple departments to ensure the most consistent scheduling arrangements and to relay to relevant parties
- Maintain and manage several automation and workflows and assist with Airtable, Slack, Teamwork and other platforms
- Assist on Special Projects as needed
Requirements:
- Bachelor's degree required
- Must have at least 5+ years of EA experience
- Project management certification a plus
- Must be able to identify and follow up on action items and tasks
- Must have a service-oriented mindset
- Must be tech-savvy
- Must be able to pass an in-depth background check and provide excellent references
Compensation:
$85-110k DOE, great benefits, bonus opportunity, 401k match, other perks!
Location:
3-4 days a week in person in Santa Monica, CA. Standard business hours.