Career Executive Assistant to CEO of an Animation Studio / in Los Angeles, California

We are seeking a highly skilled Executive Assistant to support the CEO of a fast-growing animation studio in West LA. This is a partnership role with a visionary leader, who values proactive thinking, creative problem-solving, and discretion. The ideal candidate will be organized, detail-oriented, and assertive, providing comprehensive support to enable the CEO to focus on studio growth and creative direction. This role is an exciting opportunity for someone with strong operational instincts and a passion for innovative entertainment, animation, film, and television. Candidates who bring positive energy, thrive in fast-paced environments, balance professionalism with personality, and appreciate animation as both art and business, are highly encouraged to apply.

Key Qualifications:

• 8+ years of EA experience, preferably in the entertainment industry
• Proven excellence in managing complex calendars with strategic scheduling to protect high-value time and ensure the CEO is fully prepared for engagements
• Ability to consistently prepare the CEO for every meeting and decision
• Exceptional communication skills, handling sensitive and confidential matters with discretion
• Strong ability to anticipate needs and manage multiple priorities under pressure
• Tech-savvy: Proficient in Microsoft Office Suite, emerging AI tools, Adobe Cloud, Google Workspace, AirTable, DocuSign, Notion
• Ability to think strategically, proactively identifying potential issues before they arise

Core Responsibilities:

• Strategically manage the CEO’s calendar, travel arrangements, and communication flow
• Prepare briefing materials, correspondence, and presentations
• Handle confidential information with discretion
• Organize and maintain efficient document systems for project management
• Build and manage delegation systems for overflow or technical tasks
• Act as a liaison between internal teams and external partners
• Assist with personal/family scheduling and occasional errands
• Serve as a trusted thought partner on selected initiatives
• Represent the CEO in meetings when appropriate
• Anticipate issues before they become problems
• Connect dots across different areas of the business to ensure smooth operations

Animation Industry Knowledge (Not required initially but must be prepared to learn quickly):

• Familiarity with animation production pipeline terminology and workflows
• Understanding of key industry events, players, and trends
• Ability to engage effectively with creative teams and talent

Compensation & Work Arrangement:

• Salary: $90,000-$120,000 based on experience
• Comprehensive benefits package
• Onsite 3-5 days per week
• Occasional travel for industry events

Application Process:

• Two-stage interview process, including a practical assessment
• Background check and confidentiality agreement required
• References will be thoroughly checked

Location: West LA. Onsite 3-5 days per week.

Looking to hire immediately!