Office Manager/Executive Assistant to Software/AI Company / in Bellevue, Washington

We are seeking a detail-oriented and energetic Office Manager/Executive Assistant to provide top-tier support to a vibrant and expanding Software/AI company headquartered in San Francisco. This role serves as both an Executive Assistant to leadership and a reliable office manager for the team, making it ideal for someone who thrives in a fast-paced startup environment and enjoys being versatile.

Requirements:

• 4+ years of experience as an Executive Assistant to C-suite executives

• Ability to handle sensitive information with discretion and professionalism

• Proven expertise in managing complex calendars, travel logistics, and executive communications

• Strong organizational skills, attention to detail, and time management

• Excellent interpersonal and communication abilities to build strong internal and external relationships

• Capacity to multitask and prioritize in a dynamic, fast-paced environment with a high sense of urgency

• Proficiency in Google Workspace, Slack, and expense reporting tools

• Discreet, proactive, and adaptable with a strong problem-solving mindset

• Experience in project management and event coordination is a plus

Responsibilities:

• Office Operations & Facilities Management: Oversee daily office operations, manage supplies, vendor relationships, and facility needs, ensuring a productive environment

• Workplace Experience & Culture: Plan and execute team events, milestones, and employee engagement activities to foster a positive culture

• Calendar & Scheduling: Manage the Head of Engineering’s complex calendar, coordinate meetings, and prioritize appointments

• Meeting Preparation: Organize materials, draft agendas, and prepare presentations to ensure executives are fully prepped

• Travel Coordination: Arrange detailed travel itineraries including flights, accommodations, and on-the-ground logistics

• Administrative Efficiency: Develop and streamline administrative processes to enhance workflow and productivity

• Project Assistance: Provide support on key initiatives, contributing to successful project delivery

Schedule:
Full-time, Monday–Friday, 8:30 AM

Compensation:
$130,000 + Benefits + Equity

Location:
Full in-Office, Bellevue, WA