Executive Assistant to Co-Founder/Partner / in Westlake Village, California

Our client is seeking a highly experienced Executive Assistant to support a Co-Founder/Partner of their reputable private equity firm in Westlake Village. The ideal candidate will possess a strong understanding of confidentiality, maintain excellent boundaries, and exhibit the professionalism expected in handling all matters.
 

Responsibilities:

• Calendar Management: Efficiently manage the partner's calendar, scheduling appointments, meetings, and events. Prioritize and coordinate meetings, ensuring timely attendance and preparation.
• Communication: Act as a liaison between the partner and internal/external stakeholders. Read and manage all emails, including internal communications, ensuring the highest level of confidentiality.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and transportation. Prepare detailed itineraries and ensure travel plans align with business priorities.
• Document Management: Assist in preparing and editing documents, reports, and presentations. Maintain an organized filing system for important documents and records.
• Meeting Support: Prepare meeting agendas, materials, and take minutes as needed. Efficiently manage action items to ensure tasks are completed in a timely manner. Coordinate logistics for internal and external meetings.
• Expense Management: Track and manage expense reports, ensuring accuracy and compliance with company policies.
• Special Projects: Support the partner in various special projects and initiatives.

 

Ideal Candidate:

• Minimum 7 years of EA to C-suite experience
• Strong communication skills and experience interacting with high profile individuals
• Comfortable with professional communication and managing confidential information.
• Familiarity with real estate investment or private equity is a plus.

 

Compensation: 130k + Benefits
Location: Westlake Village
Schedule: Hybrid - 3 days onsite