Executive Assistant to the CEO & Founder / in Santa Monica, California

Our Client is seeking an Executive Assistant to support the CEO at a fast-growing women’s health start-up. This role provides dedicated, in-the-weeds support and is ideal for an experienced EA who thrives in a fast-moving, high-trust environment.

The CEO’s schedule changes frequently, travel is heavy, and priorities shift quickly. Success in this role requires excellent judgment, calm execution under pressure, and the ability to manage complexity without oversharing or hand-holding.

Key Responsibilities:

• Own and manage the CEO’s master calendar with full discretion; handle frequent changes and last-minute rescheduling

• Serve as gatekeeper for internal and external requests for the CEO’s time

• Coordinate frequent domestic and international travel

• Build and maintain a lightweight contact tracker (CRM-style) for investors, partners, and advisors

• Prepare daily call sheets and ensure notes and follow-ups are captured

• Manage the CEO’s to-do list, action items, and deadlines across tools

• Anticipate needs, solve problems proactively, and operate independently in a fast-paced startup environment

Ideal Candidate:

• Proven experience supporting a senior executive or founder in a startup or high-growth environment

• Exceptional calendar management skills (non-negotiable)

• Comfortable with ambiguity, speed, and frequent change

• Direct, composed communicator with strong judgment

• Discreet, organized, and highly reliable

• Warm and confident, without needing to be bubbly or overly polished

Location: West LA
Schedule: Hybrid: 3 days in 2 days out
Compensation: $120K+ DOE