Strategic & Highly Detail-Oriented Lead EPA / in Los Angeles, California


JOB REFERENCE NUMBER: 2503

POSTED ON May 7, 2026 — Executive Personal Assistant BY POCKETBOOK AGENCY

A busy, West LA-based family is seeking a highly capable and sophisticated Lead Executive Personal Assistant to support a busy principal across all personal matters. This role ensures seamless day-to-day operations and anticipates needs with discretion, organization, and efficiency. The position blends high-level coordination with hands-on support, spanning calendar and travel management, personal shopping, gifting, and event planning. The ideal candidate will possess a strategic mindset, meticulous attention to detail and a systems driven approach.
The Lead EPA serves as the primary point of contact for all matters concerning the principal and oversees a small team of PAs to ensure every detail is handled to the highest standard. Acting as a trusted gatekeeper and partner, the Lead EPA works closely with household staff and vendors to create a smooth, structured environment for the principal.
RESPONSIBILITIES
  • Own the principal's personal calendar, contacts, and scheduling 
  • Coordinate all travel logistics, including flights, accommodations, reservations, and on-the-ground support 
  • Manage a small team of PAs to ensure all matters for the principal are handled seamlessly and to standard 
  • Build and oversee the PA team schedule to ensure 7 day per week coverage 
  • Partner with the administrative team on wardrobe management, personal shopping, online orders, returns, and special requests 
  • Add in oversee/maintain tracking and database management for household items. Include a mention about drafting/revising SOPs
  • Oversee gifting, including sourcing, purchasing, and managing family gift lists 
  • Plan and execute personal events, dinners, and gatherings in collaboration with chefs, caterers, and staff 
  • Coordinate with key team members across housekeeping, security, and culinary on all matters related to the principal 
  • Support day-to-day needs, including errands, reservations, and logistical arrangements 
  • Collaborate with household staff, estate managers, and vendors to ensure seamless operations 
  • Maintain strict confidentiality while managing sensitive personal and professional matters 
  • Accompany the principal on trips and events as needed, ensuring all details are managed
QUALIFICATIONS
  • 7-12  years of experience as a Personal Assistant or EPA supporting UHNW or high-profile principals 
  • Must have a Bachelors or Associates degree
  • Exceptional organizational, time management, and communication skills 
  • Strong judgment, discretion, and proven ability to manage confidential information 
  • Proactive problem-solver with the ability to anticipate needs before they arise 
  • 24/7 mindset, with flexibility to jump in off hours and on weekends as needed 
  • Flexible and adaptable to changing schedules, with willingness to travel as required 
  • Tech-savvy, with proficiency managing calendars, contacts, and online systems 
  • Professional demeanor with the ability to collaborate across household staff and vendors 
  • Natural leader who manages well up and down High EQ with excellent relationship and people management skills 
  • Hiring will be contingent on background and excellent checks
Location: Los Angeles, CA, plus travel as needed
Compensation: 200K to 250K (hourly + OT), full benefits package, 401K, and PTO
Schedule: Monday through Friday, with flexibility required for evenings, weekends, and travel
Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

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